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Tips
for Using Outlook Express
Do
you receive dozens of emails a day? Have you ever
wondered how to organize them all? Would you like to
know how to delete many unwanted emails quickly? If
you do, then this issue’s column is for you.
Outlook
Express (OE) is the most common email program used by
Internet users. OE enables you to not only send and
receive emails, but organize and store them
efficiently as well. Lets look at the steps OE
provides to efficiently do this.
Firstly,
open up your OE program. There are several different
layouts possible in OE, but in order to follow what we
will be discussing, you will need to set OE to show
the default layout. This layout has a narrow vertical
panel on the left, showing the email folders (Inbox,
Outbox, Sent Box, etc), with the larger main window on
the right split into the two horizontal panels. The
upper panel shows the emails that you have received,
while the lower panel shows the contents of each
individual email.
If
you need to change your OE layout, click the View
menu, then click Layout. Make sure the Folder Bar,
Folder List, Status Bar, and Toolbar all have ticks
beside them. You might also want to have the Contacts
box ticked, although we will not be discussing that in
this issue.
When
you receive emails, they all will arrive in your
Inbox. Typically the emails you receive can be grouped
into subjects, such as Business, Pics of Grandkids,
Account Stuff, Jokes, etc.
In OE,
you can create folders to reflect these different
subjects. In the left narrow panel, you will see the
Inbox, Outbox, etc listed under a main folder called
Local Folders. If you right-click this folder, you
will see an option to create a New Folder. Click this
option, and you can name a folder according to the
subject you want. Click OK, and the new folder will
appear at the bottom of the list.
Now
that you have your new folder named, go to where all
your emails are under Inbox, and using your left mouse
button, click on and drag each relevant email onto the
new folder at the left. You can repeat this process
for each email and email subject that you need.
Another
source of annoyance with many is the fact all the
emails arrive in the Inbox, but then somehow get out
of order. Emails are sorted by date, and here is a way
you can make sure the latest are at the top. Simply go
to the top panel where all the Inbox emails come in,
and across the top you will see Received. Click this,
and all the emails will organize with the latest at
the bottom of the list. Click Received again, and the
emails will again reorganize with the latest at the
top of the list.
Stay
tuned, and we will discuss how to remove several
unwanted emails at once in our next issue. We will
also have a brief look at organizing your contacts.
If
you would like more information on organizing your
emails, or on any problem with your PC, you can call
us on 4163 8061 during business hours, or email us at
info@mcsyarraman.com.au.
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